Engagement & Registration

VACI 2018 – VIETNAM INTERNATIONAL WATER WEEK

VACI – Vietnamese Water Cooperation Initiative is the global event on sharing and co-creation of sustainable water solutions that bring together thought leaders, decision makers, leading researchers, emerging water leaders and business representatives from global and domestic water sector. The 6th edition of VACI 2018 will be organized from 4th – 8th March 2018 in Hanoi as a Vietnamese International Water Week. As a global Waterhub for Vietnam and Region, VACI 2018 provides many opportunities for individuals and organizations to get involved as follows:

SPONSORSHIP & ENGAGEMENT OPPORTUNITIES

“WE INCREASE THE VISIBILITY OF YOUR ORGANISATION & EXPERTISE

BEFORE, DURING AND AFTER THE EVENT”

VACI2018’s Sponsorship rates, Registration fee & benefits

Note: If none of our above-mentioned-sponsorship and registration packages suit you, don’t hesitate to contact us at Dr. Duong Du BUI @ (+84)966.214.316 or email: duongdubui@gmail.combdduong@monre.gov.vn we are happy to tailor a package which suits your needs.  Special offer and financial assistance are applied for VACI members, organizations from developing countries, Members of sponsoring and partner organizations; authors of accepted papers/posters, and local young faculties, researchers, students etc.

Participate | By attending VACI 2018, you will be able to build knowledge, discuss the latest developments and innovations in your field of expertise and have the opportunity to expand your network through a wide range of events (conference, expo, business forum & networking) and meet leading experts and decision-makers. Participation as a delegation of >3 delegates is encouraged to get special registration fee offer.

Present in a workshop | Any individual is welcome to submit an abstract to be considered for the workshop’s programme. The abstract must relate to the Themes covered in Hot Issue Workshop. Accepted abstracts will be invited for full paper submission as well as oral and/or poster presentations.

Publish in a leading International Journal | Selected full papers will be considered for a VACI 2018 Special Issue of peer-reviewed International Journal of Water Resources Development by Taylor & Francis with theme “Innovative Water Solutions for Asia”. The Journal is indexed by Cambridge Scientific Abstracts, Environment Abstracts, ICEA, ISI Science Citation Index, Science Citation Rankings, SCOPUS among others.

Joining business and culture tours | Aside from B2B-B2G meetings at the venue of the event, you will have an opportunity to join business and culture tour to the Vu Gia- Thu Bon, a river basin facing typical water issues in the Center of Vietnam, where you will have chances to meet and establish partnership with relevant local water authorities and partners there as well as explore the beauty of Danang Beach and old city of Hoi An-two among top tourist destinations in Vietnam.

Organize your own event | Organizations and companies can submit a proposal to have a session of your interest in the formal programme. Your own events will contribute to the diverse, leading-edge and innovative nature of VACI.

Acknowledge your achievements | Businesses in the water sector can submit your highlighting works be considered for the ASEAN Industry Water Award and Top Water Companies in Vietnam. Presenters at VACI 2018 have opportunities to being awarded Best paper, Best poster, and Best presentation awards.

Exhibit | Any organization interested in showcasing your innovation/products/services is welcomed to exhibit at Water Expo. Exhibitors can select the Pavilions of your interest (Metering & Lab, R&D, SmartWater, Countries, etc.). Exhibitor forums equipped with projectors, chair, are arranged for exhibitors to present and discuss their innovative products and services to the wider audience.

Become a Sponsor | VACI 2018 enables sponsors to highlight their engagement in a variety of ways. Every sponsor gains an array of options for visibility in publications, at events, and through publicity or promotion. Customized sponsor partnership packages are available to meet your specific wishes.

Session Proposal guidelines

Proposals are welcome from organizations or companies who wish to host a session at the 6th Vietnam International Water Week – VACI 2018. By hosting a session, you engage a wide range of stakeholders in discussions and debate around a specific issue of your choice. Collaboration between organizations in hosting a session is also encouraged to build partnership and brings a diversity of perspectives to VACI.

Sessions at VACI 2018 are 90-minute or 180-minute sessions where the topic, content, format, and speakers are set and developed by you and your partners. In order to ensure a diverse and dynamic programme for VACI, in terms of topics, geographic regions, and formats, VACI may propose a merger between similar or complementary session proposals.

Selection criteria | VACI welcomes all water – related session proposals and will design the programme based on a thorough review. The following criteria will be guiding the selection:

  • Relevance and Appropriateness of the Theme with VACI objectives
  • Potential implementation and connectivity to public and private sector entities
  • Inclusiveness of Vietnam and Asian contents
  • Attractiveness and impact on the global water issues

Organizations and companies are encouraged to consider an equal gender balance when selecting speakers, panelists, and moderators and to integrate the youth perspective. Also, the innovativeness and quality of presentations, interaction, and engagement of the intended audience to improve the event format is also encouraged.

Thematic focuses of events | VACI welcomes all water and development-related session proposals. The session focuses on, but not limited to the following themes. ① IWRM in Southeast Asia ② Water Mining & Environment, ③ Ground Water, ④ Dam Safety and Reservoir Operation, ⑤ Earth Observation for Water Management, ⑥ Water Quality and Human Health, ⑦ Water for Livable Cities, ⑧ Water, Food and Energy Nexus, ⑨ Erosion Control and Restoration, ⑩ Managing Trans-Boundary Waters, ⑪ Wastewater: Treatment and Reuse, ⑫ Water Governance; (13) Managing Climate & Water Risks; (14) Integrated solutions for Mekong Delta; (15)PPP in water sector;

Application to propose a session | Please visit http://viww.vaci.org.vn/vaci2018-downloads/ to download the form and submit it to vaci.hanoi@gmail.com with subject “VACI2018 Session Proposal”.

Fees hosting and participating a proposed session | Fee hosting a session is similar as session sponsor in sponsorship and engagement opportunities information; and fee participating and presenting in proposed session is similar as VACI registration fee, which can be found in http://viww.vaci.org.vn/the-event/join-us/. For multiple organizations collaborating to host the session, session sponsor fee and benefit would be shared between hosts.

If you have any questions, please contact vaci.hanoi@gmail.com for any further information.

Conference engagement guidelines

A number of hot issues workshops take place on Monday 5 March and Tuesday 6 March of the Week. The basis of the workshops are the abstracts which have been submitted through an open process. All fields of research are welcome to submit an abstract. The abstracts received are reviewed by the Scientific Programme Committee and workshop coordinator, who select those which would make the workshop dynamic in regards to content, innovation, and regional and sectoral diversity. The seminar programme is complemented by keynote speakers.

Workshop abstract submission | VACI welcomes abstracts from experts of all water-related disciplines who wish to present their work and research at VACI. Abstracts must be submitted through our online submission system (http://submission.vaci.org.vn/openconf.php). All abstracts will be reviewed by the Scientific Programme Committee and Workshop Coordinator. Selected abstracts will be invited to submit: 2-page extended abstracts (for printed VACI conference proceedings); full papers (for an electronic version of VACI conference proceedings and for VACI special issue of International Journal); poster for poster presentation/exhibition; and slides for oral presentation.

Author participation | At least one author of each selected abstract is highly encouraged to register and attend the conference. Authors must meet their own expenses associated with attending VACI (registration fee, travel, accommodation, etc.). In the case of unable to attend the conference, at least one author of selected abstract must pay publication fee , if wish to publish in VACI proceedings.

Abstract format | Prospective authors are invited to submit an abstract in English for review by the Scientific Programme Committee. For specific paper format and guidelines, please visit http://viww.vaci.org.vn/vaci2018-downloads/ to download the template and submit it through the online system http://viww.vaci.org.vn/submission-abstract/ 

Selection criteria | The abstracts will be evaluated and accepted on the basis of their relevance as well as their scientific quality. The Scientific Programme Committee will grade the abstracts against the following criteria:

  • The extent to which it advances knowledge of and/or innovation within the subject
  • The scientific quality and originality of the subject
  • The practical application of the content
  • The capacity for procedures or practices described to be replicated

Extended abstract and full paper submission | Selected abstracts is invited to submit 4-page extended abstract for VACI2018 Proceedings (with ISBN) and full paper for VACI special issue of the IJWRD Journal . For specific paper format and guidelines, please visit http://viww.vaci.org.vn/vaci2018-downloads/ to download the form and submit it through the online system: http://viww.vaci.org.vn/submit-extended-abstract/

Please visit http://viww.vaci.org.vn/vaci2018-downloads/ to get templates and instructions to authors.

Poster exhibition | A selected abstract can be submitted for oral presentation or poster presentation. The authors of selected posters abstracts will prepare a poster and display it in the poster exhibition session, where visitors will be able to view and learn more about your projects. Authors are free to design your posters at your own preferred style and format, but please make sure at the size of A0 in portrait layout. Please visit http://viww.vaci.org.vn/vaci2018-downloads/ to get the sample poster for your reference. Installation of poster will take place at the venue on Sunday (9:00-17:00) 4 March while Poster Exhibition will be last from 9:00-17:00 on Monday 5 March and Tuesday 6 March.

Publication in a special issue of International Journal of Water Resources Development | Authors who wish to publish their paper in a Special Issue of International Journal of Water Resources Development with theme “Innovative Water Solutions for Asia” can submit their full paper for the peer-reviewing process. The Journal is indexed by Cambridge Scientific Abstracts, Environment Abstracts, ICEA, ISI Science Citation Index, Science Citation Rankings, SCOPUS among others. Selected peer-reviewed papers with quality including language will be published in this special issue.

If you have any questions, please contact vaci.hanoi@gmail.com with subject “VACI Special issue” for any further information.

Publication notes: At least one author of accepted fullpaper for special issue and extended abstract for proceedings are encouraged to participate VACI2018. Otherwise, they must pay the publication fee for their papers to be included in the these publication. Publication fee for extended abstract and full paper are 100$ and 200$, respectively.

Exhibition guidelines

VACI 2018 offers a unique opportunity to profile your organization and showcase your technical and service solutions with over 5,000 water professionals across the full water cycle from over 40 countries worldwide in different marketing ways before, during and after the event. In addition to VACI delegates, the exhibition will attract local, regional and international trade visitors.

By showcasing your products and services at VACI Exhibition, an organization can share knowledge and insights with a diverse group of stakeholders and engage them in discussion around your organization’s work or a project of your choice. Benefits of showcasing your products and services are not limited to:

  • Promote and approach, project or initiative
  • Attract partners or funding
  • Network
  • Showcase collaboration
  • Engage with audience

Fees | $1000 for each exhibitor

Included in the fee

Logistics:

  • Shell scheme stand with 6 square meters area (3m*2m*2.5m)
  • White laminated back and side walls
  • Name board with organization name
  • Electricity
  • One table and 2 chairs
  • One tube light
  • Carpet
  • Garbage pin

Marketing of the organization in VACI website and materials

  • Logo on VACI website
  • Logo, name, and contact on partner directory book
  • 1 post on Facebook fan-page

Registration

  • 2 Passes for VACI Vietnamese International Water Week
  • 3% discount for additional services
  • 1 B2B and B2G meeting

Installation of exhibition booth will take place at the venue on Sunday (9:00-17:00) 4 March and Exhibition will be last from 9:00-17:00 on Monday 5 March and Tuesday 6 March. If you have any questions, please contact vaci.hanoi@gmail.com with subject “VACI Exhibition” for any further information.

Business tour guidelines (TBC)

An innovative event is added in VACI 2018 to truly connect interested delegates to local solution seekers and understand the ground issues. Only 20 seats are available for those who wish to get your true hands in Vu Gia Thu Bon River basin which is located entirely in Danang city and Quang Nam province in the Central of Vietnam.

Tentative agenda

8th March 2018

  • Meeting with key local water authorities to understand key local water issues in Danang: DONRE, DARD, DAWACO, Danang Water Drainage and Waste Water Treatment Company
  • Visiting Water Supply Plant and Wastewater treatment plant in Danang city
  • One cultural performance

9th March 2018

  • Meeting with key local water authorities to understand key local water issues in Quang Nam: DONRE, DARD, Quang Nam Water Supply Company, Quang Nam Water Drainage and Waste Water Treatment Company
  • Visiting Water Supply Plant and Wastewater treatment plant in Quang Nam
  • Visiting Phu Ninh Reservoir and Phu Ninh Water Resources Monitoring Station

How to apply | Send your expression of interest to vaci.hanoi@gmail.com with subject “VACI2018 Business Tour” by 1st Oct.

Fee | $300 per delegate. Maximum two representatives from one organization could join the tour.

Included in the fee

  • Logistics to visit all stakeholders and locations arranged in the tour
  • Two lunches on two days
  • One cultural performance ticket
  • English translation to communicate with local stakeholders
  • Free guide for cultural exploration

Not Included in the fee

  • Airfare and accommodation during the tour
  • Tea break and dinners

Hint | To maximize the contact with local stakeholders, please bring your name card, your company profile, your company gift boxes to each stakeholder meeting.

If you have any questions, please contact (casarumi@gmail.com) for any further information.

Sponsorship guidelines

For organizations looking to stand out as a leading brand, VACI 2018 offers a unique opportunity to profile your organization and showcase your technical and service solutions with over 5,000 water professionals over 50 countries through various marketing ways before, during and after the event.

  • Promoting the branding of your organizations through all possible publicity and visibility.
  • Presenting your services, products, projects or research to a high-level audience through Water Expo, Business Forum, and Conference.
  • Expanding and strengthening your network through various networking forum and tailored meetings to meet your needs (B2B, B2G meetings).
  • Participation in structured networking events e.g. the gala evening.

The benefits of sponsoring go well beyond the VACI 2018 and can help cement your products and services as the “go-to” brand for water professionals. You will take advantage of branding rights, targeted promotion, online and offline exposure through multiple communications and media channels, business forum, and VIP networking.

Founding Sponsor $15,000

・Number of founding sponsor: 2

・12 sqm trade exhibition space

・10 complimentary regular delegate registrations

・15% discount for additional services

・10 minutes speech in the opening ceremony

・6 Meetings at B2B and B2G

・1 pass for Business tour

・1 pass for training course

・10 posts on facebook fan-page

WEBSITE AND PRINTED MATERIALS

・Logo and 150-word entry in sponsor section of VACI website and link to company website

・Logo on all general signs at the venue

・Logo on the VACI homepage

・Logo in sponsor section of any printed publication

・Logo on the front of any printed publication

・Complimentary Full page advert in Partner Directory Book

・Insert 2 items of promotional materials into VACI bags

– Opportunity to organize 2 sessions at the business forum and first preference in choice of date and time.

– Opportunity to select up to 50 pre-registered delegate names from the delegate list, of which the sponsor will get the email contact information for pre-event approaches

Gala Evening Sponsor $10,000

・Number of gala evening sponsor: 3

・12 sqm trade exhibition space

・8 complimentary regular delegate registrations

・12% discount for additional services

・5 minutes speech in the gala evening

・5 Meetings at B2B and B2G

・1 pass for Business tour

・1 pass for training course

・8 posts on facebook fan-page

WEBSITE AND PRINTED MATERIALS

・Logo and 100-word entry in sponsor section of VACI website and link to company website

・Logo on all general signs at the venue

・Logo on the VACI homepage

・Logo in sponsor section of any printed publication

・Logo on the front of any printed publication

・Complimentary Full page advert in Partner Directory Book

– Insert 1 item of promotional materials into VACI bags

– Opportunity to organize 1 session at the business forum.

– Opportunity to select up to 30 pre-registered delegate names from the delegate list, of which the sponsor will get the email contact information for pre-event approaches

Platinum Sponsor $10,000

・Number of platinum sponsor: 3

・12 sqm trade exhibition space

・8 complimentary regular delegate registrations

・12% discount for additional services

・5 minutes speech in the opening ceremony

・5 Meetings at B2B and B2G

・1 pass for Business tour

・1 pass for training course

・8 posts on facebook fan-page

WEBSITE AND PRINTED MATERIALS

・Logo and 100-word entry in sponsor section of VACI website and link to company website

・Logo on all general signs at the venue

・Logo on the VACI homepage

・Logo in sponsor section of any printed publication

・Logo on the front of any printed publication

・Complimentary Full page advert in Partner Directory Book

– Insert 1 item of promotional materials into VACI bags

– Opportunity to organize 1 session at the business forum.

– Opportunity to select up to 30 pre-registered delegate names from the delegate list, of which the sponsor will get the email contact information for pre-event approaches

Gold Sponsor $7,000

・Number of gold sponsor: 5

・6 sqm trade exhibition space

・7 complimentary regular delegate registrations

・10% discount for additional services

・4 Meetings at B2B and B2G

・1 pass for training course

・7 posts on facebook fan-page

WEBSITE AND PRINTED MATERIALS

・Logo and 100-word entry in sponsor section of VACI website and link to company website

・Logo on all general signs at the venue

・Logo on the VACI homepage

・Logo in sponsor section of any printed publication

・Complimentary Half page advert in Partner Directory Book

Silver Sponsor $5,000

・Number of Silver sponsors: 10

・6 sqm trade exhibition space

・5 complimentary regular delegate registrations

・7% discount for additional services

・3 Meetings at B2B and B2G

・1 pass for training course

・5 posts on facebook fan-page

WEBSITE AND PRINTED MATERIALS

・Logo in sponsor section of VACI website and link to company website

・Logo on all general signs at the venue

・Logo in sponsor section of any printed publication

・Complimentary a quarter page advert in Partner Directory Book

– Insert 1 item of promotional materials into VACI bags

– Opportunity to organize 1 session at the business forum.

– Opportunity to select up to 15 pre-registered delegate names from the delegate list, of which the sponsor will get the email contact information for pre-event approaches

Bronze or Session Sponsor $3000

・Number of Bronze/Session sponsors: 15

・6 sqm trade exhibition space

・3 complimentary regular delegate registrations

・5% discount for additional services

・2 Meetings at B2B and B2G

・3 posts on facebook fan-page

WEBSITE AND PRINTED MATERIALS

・Logo in sponsor section of VACI website and link to company website

・Logo in sponsor section of any printed publication

・Complimentary 1/8 page advert in Partner Directory Book

REGISTRATION GUIDELINES 

  1. For professionals looking to grow their technical knowledge across several areas of the water sector, a FULL REGISTRATION will give you access to all conference sessions, the Trade Exhibition, business forums, networking events and tea breaks during all sessions. Register early before 1 Oct to get early bird fees.
  2. For speakers/panelists/poster presenters and group of >3 delegates at VACI, a special offer of 20% discount on FULL REGISTRATION FEES will be given to you to allow you access all conference sessions, the Trade Exhibition, business forums, networking events and tea breaks during all sessions while contributing the most to the event.
  3. For those can’t afford to take full event days off, You can purchase a DAY/SESSION REGISTRATION to attend the sessions or days most suited to you. As well as being able to attend your nominated day’s sessions, you’ll have access to the Trade exhibition, business forum, plus tea breaks and luncheon (if available).
  4. For those not attending VACI as a delegate, you can attend the VACI Trade Exhibition as a FREE TRADE VISITOR. You’ll stay one step ahead of your competition and see the largest showcase of new and exciting technologies, products, and services in the industry. Skip the on-site registration queues by pre-registering online.

PAYMENT

  • Payment is made to the National Center for Water Resources Planning and Investigation (NAWAPI) at Ministry of Natural Resources and Environment (MONRE) of Vietnam. Address: 93/95 Vu Xuan Thieu Street, Sai Dong, Hanoi, Vietnam; Websitehttp://nawapi.gov.vn;  Representative by Dr. Tong Ngoc Thanh- Director General of NAWAPI
  • Full payment is required with your Registration Form before the event. Receipt/ Invoice will only be issued upon receipt of full payment.
  • VACI registration fee includes lunch and refreshments. The registration fee, however, does not include travel, accommodation, and incidental costs.
  • All payments should be made in USD ($) or VNĐ by bank draft, telegraphic transfer or cash only.
  • All registrations MUST reach us before 19 Feb 2017. Registrations with payment received prior to 1 Oct 2017 will be considered as Early Bird Registration (Early Bird Rate), while late registrations on and after 1 Oct 2017 will be considered as “Late Registration” (plus +20% of Early Bird Rate).
  • Registration fees are in US dollars and are inclusive for 10% GST. For currency in Vietnam dong, please use the rate of 1 USD = 22,000 VND.

PARTICIPATION TERMS & CONDITIONS

  • Cancellations: All cancellations must be made in writing to vaci.hanoi@gmail.com. Cancellations by telephone will not be accepted. Cancellations received prior to 1 October 2017: Refund less $50 administration charge. Cancellations received on, 1 October 2017, up until 1 February 2018: Refund less $250 administration charge. Cancellations received after, 1 February 2018: Refunds will not be issued; however, substitute delegates will be accepted without charge.
  • Registrations for Full-time Students must be accompanied by a photocopy of valid student card or any proof from the university/college declaring full-time student status.
  • The organizer reserves the right to reschedule or cancel the conference, exhibition, due to circumstances beyond their control and reserves the right to make changes to the program or speakers without prior notice.
  • Should the event and all its related activities be cancelled, curtailed or adversely affected by any cause not within the reasonable control of The organizer including but not limited to war, fire, national emergency, labor dispute, strike, lock-out, civil disturbance, Act of God, or non-availability of premises for any reason, The Organizer shall be under no obligation to refund all or part of the sums paid by the delegate in respect of his/her participation in the event. The organizer shall be under no liability to the delegate or any other person in respect of any actions, proceedings, claims, demands, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the delegate as the result thereof.